Information Governance

Enterprise Content Management (ECM) integration

Organizations implement information management systems to help them make sense of their information. These systems foster collaboration and allow users to keep track of and govern their information yet without metadata they are simply information repositories. By incorporating precise and consistent metadata, information management systems become information hubs that operate effectively and add value to the organization. 

Smartlogic's Semaphore provides a unique set of tools and technologies that integrate with information management systems (SharePoint, OpenText, Documentum and CMIS compliant systems), workflow and search engines (Solr, Apache Lucene, etc.) and new generation databases like MarkLogic that enhance your investment and provide cost savings through the reuse and repurposing of existing components.

Semaphore:

  • Combines model-driven rules, natural language processing, entity and fact extraction and subject, topic and thematic classification strategies in the auto classification process to result in precise and consistent metadata to harmonize information.
  • Provides out-of-the-box API’s to integrate with search engines to drive improved search and retrieval with suggestions, faceted search, SAYT (search as you type) and other features.
  • Drives information discovery - classification results are expressed as RDF triples. When combined with graph-based technologies, all enterprise information can be unified into a single information source to identify patterns and relationships, explore opportunities and answer questions they could not answer before.

Making information intelligent allow users to quickly find the information they need. With the Semaphore platform, organizations can harmonize their information and build a sustainable information management strategy.

Support information governance best practices

The inability to effectively manage information throughout its life cycle can result in increased costs associated with storage, overhead and discovery as well as increased organizational risk. In reality instilling a sound approach to records management, as part of the organization’s information governance strategy, is difficult to do properly due to:

  • Exponentially expanding content; the volume, velocity and diversity of information in organizations today continues to increase at an unprecedented rate the ability to manually tag and manage it is unfeasible.
  • Accurately evaluating information assets to identify business versus non-business related information and applying the appropriate retention policy is difficult, if not impossible to do without automation.
  • Competing organizational priorities – other initiatives often receive funding as the ROI for records management is not obvious.
  • Integration of information housed in disparate silos – the costs associated with unifying information in order to have a 360-degree view can be expensive. Organizations may need to invest in custom solutions or specialized resources.

When information must be retained for a defined period of time the ability to analyze and automatically identify record type and other facts associated with date of disposition is key to an organizations information governance best practices. Semaphore’s model  management, auto classification and enhanced search and retrieval tools assist organizations in developing a robust information management strategy that provides:  

  • High degree of consistency in the assessment and tagging of each information asset
  • Best practices are enforced systematically each and every time
  • A transparent and complete audit trail of the compliance checking process
  • Cost savings in storage (information is regularly reviewed and purged) and costs associated with manual processing.

With the Semaphore platform, organizations can implement consistent and transparent information governance policies, which comply with governmental mandates, in order to reduce risk and eliminate sanctions.

Secure sensitive information

Today organizations in every industry are under increasing pressure to maximize budgets, and minimize organizational as well as reputational risk. Their information is dispersed throughout the enterprise; on shared drives, personal folders, in centralized information management systems and in databases. The volume and diversity of the information make it difficult – if not impossible – to effectively unify, govern and secure information to secure company assets and comply with governance policies.

  • Healthcare – must comply with Meaningful Use, PII, HIPPA and other patient information directives as well as provide transparency and consistency for information governance workflows.
  • High tech organizations – need to identify and secure information assets to protect trade secrets, patents and intellectual property in order to maintain competitive advantage.
  • Life Sciences organizations must be able to quickly and efficiently respond to health authority requests, identify deviations from protocol and form a reliable and comprehensive picture of the information surrounding adverse events and clinical risks.
  • Government and Intelligence agencies need to comply with information security mandates such as, Federal Information Management Security Act, HIPPA and Privacy Act Programs, which protect the privacy of individuals, their information and agencies. 

With Semaphore, assets can be analyzed and sensitive information such as, Personally Identifiable Information (PII), Personal Health Information (PHI) and HIPPA can be identified and secured. Organizational trade secrets, intellectual property and trade restricted information can be safeguarded to maintain a company’s competitive advantage and reduce the risk of data or property loss.  

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