All Information managers know that defensible disposal is a key outcome of good governance programs; the benefits are estimating, measuring and reducing risks associated with content retention.
Records can be unique, in that they encompass changes resulting from negotiations yet need to remain compliant to the regulatory environment. Records can also be complex, compound documents in which internal references among a family of documents must be carefully considered in order to identify the provisions, documents and language that pose a compliance or execution risk – either to the issuer or to the client party.
Of critical importance is the codification of critical elements of the record – often contractual terms - into the computer systems that subsequently drive the transaction or procurement. Because of the level of attention to detail required as well as the relatively high risk involved, this task is usually carried out manually to ensure that the flags on critical systems (such as a CRM or settlement system) accurately reflect back to the document of record.
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