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SharePoint and Office 365

Improve Information Management in SharePoint

Realize effective communication through better use of information and improved security, workflow, business processes and retention policies with Semaphore for SharePoint.

Semaphore for SharePoint automatically classifies information assets to deliver an enhanced information discovery experience. Users can take advantage of the benefits of metadata without the hassles of managing it, increasing site usage and reducing organizational costs.

Semaphore expands the capabilities of SharePoint’s term store by leveraging a model that reflects concepts, topics, subjects and the unique characteristics of the organization. The model is used to automatically classify enterprise information assets and results are stored as metadata within SharePoint’s text columns. The metadata can be used to enhance search and navigation, manage document governance, improve workflows, and more.

Enterprise Information Management

Semaphore enables enterprises to quickly find and use SharePoint information in all available installations; on-premises, in the cloud or in a hybrid mode.

Semaphore’s fully integrated solution with on-premise installations for SharePoint 2013, 2010 and 2007 is easy to install. Our components are designed with the same look, feel and functionality as a native SharePoint environment with advanced features to improve the user experience.

Azure, Microsoft’s platform and infrastructure as a service solutions (PaaS, IaaS) allow users to deploy a virtual environment in the cloud with the same functionality and capabilities found on-premise. Semaphore’s installation and use on Azure works exactly as it does on-premise with all ontology management, classification and metadata capabilities intact.

If you’re using Office 365 in a fully hosted environment, Semaphore provides base functionality. While the constraints associated with a fully hosted environment prevent customization, Semaphore for Office 365 provides the full benefits of autoclassification and rich metadata.

In a hybrid mode classification is performed on-premises and the content is pushed to the cloud allowing you to make content publically available in Office 365 installations.

The combination of an improved term store, easy to use Web Parts, accurate classification and metadata stored in SharePoint’s columns reduces SharePoint’s complexity and make it easier and faster to use.

SharePoint Features

Smartlogic’s Semaphore provides an integrated solution that can take advantage of the metadata management function of all SharePoint installations.

Smartlogic understands the value of complete and consistent metadata. The synergy between SharePoint and Semaphore with its enhanced taxonomy and ontology management, easy to use Web Parts, accurate classification and metadata will minimize SharePoint complexity and increase your ability to find answers, discover trends, and make data-driven business decisions.

Semaphore can help you take full advantage of the metadata management functions in SharePoint 2013, 2010 and 2007.

To maximize the search function in SharePoint 2013 and SharePoint 2010, users need to leverage the Managed Metadata Service and the term store to add rich, consistent metadata to documents. Semaphore for SharePoint users have an integrated taxonomy that synchronizes with the term store to improve content organization and findability, while eliminating the burden of applying terms manually.

A good taxonomy integration will also help in document governance as it can help identify and secure sensitive information, control workflow processes, enforce governance policies, and make the most of the eDiscovery Center across SharePoint environments.

For those considering an upgrade from MOSS (SharePoint 2007), Semaphore can help you take full advantage of the metadata management functions in SharePoint 2013 and 2010.

Features:

  • Works with all versions of SharePoint – Office 365, 2016, 2013, 2010
  • Automatic, assisted or manual tagging
  • All SharePoint information types can be tagged
  • Extends native GUI or workflows.
  • Bulk classification of libraries.
  • Classification in multiple Western European and Arabic languages.
  • Powerful Web services tightly integrated to native Managed Metadata Service (Term Store)
  • Classification against multiple taxonomies or facets in a single pass.
  • Consistent information control across sites.
  • Control workflow and enforce governance policies through auto-classification of information assets.

SharePoint Technical Specifications

Semaphore for SharePoint can help you take full advantage of the metadata management functions in SharePoint O365, 2016, 2013 and 2010.

Our Semaphore platform supports all SharePoint environments, allowing you to collaborate when you want on whatever platform you choose. Semaphore enriches SharePoint content allowing you to quickly find and use valuable information whether your working on-premises, in the cloud or in a hybrid mode.
Semaphore forSharePoint has been implemented in large as well as small SharePoint environments. The Semaphore components can be implemented on Windows 2003 or 2008 Server (32 or 64 bit). Semaphore for SharePoint provides:

  • Resilient options on the back-end Semaphore servers
  • Scales to manage large document migrations and large user query volumes.
  • File format filters to stop large “un-classifiable” file formats such as AVI or WAV comming across your network.
  • Classification testing utilities
  • Quality assured SharePoint integration code that conforms to best practice development, installation and upgrade procedures.

Deploying the Solution

Integration is delivered in a standard SharePoint solution (WSP) file and uses standard ASP.NET and SharePoint code libraries. The solution includes complete deployment and user forms and menus conforming to the SharePoint recommended standards and security levels. A Central Admin menu is provided where the metadata can be configured and deployed consistently across all site collections.

Bulk Classification Jobs

With sufficient privileges, an administrator can execute a List Classification job from the either the user interface or STSADM command line. The command line classification can be included as part of a script. Incremental and time based jobs can be run on specific libraries or folders within libraries.

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